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When your team is tackling a complex project – one with multiple stages, deliverables, and stakeholders, for example – you need a solution that tracks all the moving parts and empowers team members to do their best work. With the Kanban method – Powered by Post-it® Super Sticky Notes, and the Post-it® App, you can easily organize tasks, share with team members, and track progress in one easy-to-understand system
What is the Kanban method? Kanban boards break up a project into modules, helping track all the project tasks through various stages of completion and allowing everyone on the team to be aware of the moving pieces. Using this method along with the Post-it® App can help your team turn thoughts into actions, and actions into achievement.
Kanban was originally invented as part of the famous Toyota Production System in 1959. The method worked so well that just three years later, the company began shifting its entire production over to this way of thinking. With Kanban, teams can consolidate information about a company’s existing projects and related activities. This allows them to visualize project phases and track each team member’s progress at a glance. And when progress is visible and trackable, it’s much easier for teams to maintain momentum and keep working toward a common goal.
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You can Kanban – Here’s how
In the Kanban system, tasks are grouped in one of three categories – to do, in-process, or done – based on their completion status. By presenting tasks in context, Kanban enables teams to optimize the flow of their work quickly and efficiently. Below are the steps to build a Kanban board for your team projects.
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How to Kanban in person
- On a smooth wall where everyone can view, use Post-it® Super Sticky Notes to create column headers by evenly spacing four notes of the same color across the top of your board, the 3 in. x 5 in. work well for this. Write “Owner” on the first, “To-Do” on the second, “In-Process” on the third and “Done” on the fourth.
- Next, assign each team member a Post-it® Note color. Ask everyone to write down their name and titles of their projects and tasks on notes in their assigned color and place them in the “To-Do” column.
- Each team member should select a task to start with and place it in the “In-Process” section. Participants update the status of tasks by moving their notes to the right until they’re in the “Done” column.
Now you’ve successfully created a system to monitor progress and keep the project momentum going at the office. What about when some or all team members are working remotely? The Post-it® Brand has a solution to help teams thrive no matter where they are working.
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How to Kanban while working remote
- On a smooth wall, the project leader uses Post-it® Super Sticky Notes to create column headers by evenly spacing four notes of the same color across the top of your board, the 3 in. x 5 in. work well for this. Write “Owner” on the first, “To-Do” on the second, “In-Process” on the third and “Done” on the fourth.
- Next, the project leader captures the notes into the Post-it® App to start a new Post-it® Board for the project.
- During the virtual meeting, a project leader assigns each team member a Post-it® Note color and asks everyone to write down their name and description of their tasks on notes of their assigned color.
- After the meeting, the project leader will digitally share the Post-it® Board with the team members to add their tasks to the project board.
- Once all tasks are uploaded, the project leader will continue to track status of task by moving their digital notes to the right until they’re in the “Done” column.
- If desired, the project leader can export the captured notes in either PowerPoint® presentation, Excel® spreadsheet, Dropbox, or Trello® and share with your team for weekly status.
You can now manage your Kanban board, your project, and your team virtually, no matter where your office is. When your team has the right tools, you can find solutions to any challenge. Use the Kanban approach to ignite your team’s shared drive for achieving remarkable results – together.
Download for iOS: http://postit.com/app-ios | Download for Android: http://postit.com/app-android
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