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Wedding invitations and reply cards: keeping track of your guest list

Wedding invitations and reply cards

Whether you’re having a big wedding or a small one, it can get pretty complicated keeping track of who’s coming and who isn’t – not to mention whether they’re bringing a guest, what they want to eat and if they’ll need a hotel room in town.

  • Planning ahead is the best way to make sure you don’t miss anyone, or find yourself with an unexpected guest on the day of the ceremony. There are a few ways to do it, depending on your personal organization style and what information you need to keep track of.

  • One simple chart

    One way to track your guests is put together a chart. It might seem a little complex at first, but all you have to do is make a column for everything you need to know, and then make a row for each guest.

    As replies come in, use Post-it® Page Markers to mark any columns that apply. For categories like “attending” or “bringing a guest,” any color will do, but for categories like dietary restrictions or meal choices, you may want to color code the answers – green for vegetarian, blue for vegan and so on.

    One simple chart

  • Keep them within reach

    If all you want to do is see who’s coming and who’s not, it’s easiest to keep two spots to toss invitations – one for yeses and one for nos. Grab a couple of Post-it® View and Go Pockets, label them, and put them right by your door, on the fridge or a cupboard or somewhere else close at hand. Just drop your invitations in the appropriate spot and you’re all set.

  • Recipe Box

    If you want to keep things in one place, but a wall chart isn’t your thing, get a recipe box that your invitations will fit in and create a mini-filing system. You can create separate zones in your box with notecards, and mark them with Post-it® Tabs so that they’re clearly labeled – one zone for “Yes, no guest” one for “Yes, with guest,” one zone for “No,” and any others as necessary.

    Recipe box

  • Once you’ve got yourself organized, the only challenge left will be getting everyone to RSVP!

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